Document Management with WikiSearch
| MediaWiki Users and Developers Conference Fall 2025 | |
|---|---|
| Document Management with WikiSearch | |
| Talk details | |
| Description: | A demo‐driven talk showing how Wikibase DMS makes document management fast, secure, and intuitive. Learn how metadata, search & filter facets, previews, version control, and ISO-27001 compliance work together so that you can reliably locate any document in three clicks. |
| Speaker(s): | Jimmy van Delft |
| Type: | Lightning talk |
| Audience: | Everyone, Business people |
| Event start: | 2025/10/29 13:50:00 |
| Event finish: | 2025/10/29 14:00:00 |
| Length: | 10 minutes |
| Video: | not available |
| Keywords: | Document Management System, wikisearch |
| Give feedback | |
In many organizations, finding the correct version of a document can be frustratingly slow, buried in folder hierarchies, lost in shared drives, or hidden behind inconsistent file naming. Wikibase DMS (Document Management System) addresses these problems with a modern, metadata-driven workflow that enables users to locate a document in three intuitive steps.
In this session, I’ll walk through the core capabilities of Wikibase DMS:
Consistent Upload & Metadata: How required fields, smart defaults, validation, and standardised metadata at intake reduce errors and ensure documents are labelled so they can be found later.
Search & Filter Facets + Preview: How combining a full‐text search with configurable facets (project, date, type, status etc.) lets users narrow down from large result sets very quickly. Plus, the preview pane means you can check the document content without downloading.
Version Control & Security: Maintaining full version history, restore options, role-based access controls, audit trails, and compliance with ISO-27001 ensures both usability and trust.
Who this talk is for: developers, sysadmins, knowledge managers, and anyone interested in improving document workflows, search UX, or using wikisearch technology in practice.
Relevance to MUDCon: This talk bridges many themes that are core to the MediaWiki community: usability, user experience, performance, and practical deployment. By showing a working system that solves a common problem — finding the right document fast — this talk can inspire and inform community-members building similar features or evaluating document management integrations.
